This is a reminder that the call for nominations for Board members is due to board@astortheatre.ns.ca by Friday, April 26th at 4pm. A slate of nominees will be sent with the AGM package prior to the AGM.

April 14^th, 2024

The Nominations Committee of the Astor Theatre Society (ATS) Board of Directors invites applications from qualified individuals to fill six positions. These positions are for a term of two years. The terms will commence immediately following the 2024 Astor Theatre Society Annual General Meeting to be held on Thursday, May 9, 2024.

All Board members play a leadership role in the stewardship of ATS in pursuit of its main objective— “To promote the artistic, literary, educational, and recreational development and well-being of Queens County and the South Shore of Nova Scotia”.

The Astor Theatre Society embraces an environment where equity, diversity and inclusion are cultural norms and where all individuals are respected and valued.

BACKGROUND

The Board of Directors of ATS has the role of developing policies and strategies that govern the direction and oversight of both the Astor Theatre and the Town Hall Arts and Cultural Centre.

In considering candidates for these positions, the Nominations Committee is guided by the following:

1. Board Composition Requirements (see below)

2. Qualifications (see below)

3. Diversity

BOARD COMPOSITION REQUIREMENTS (By-laws of ATS)

The Board of Directors is composed of between 5-13 Directors, including a Chairperson, Vice Chairperson, Treasurer and Secretary. Directors shall be members of the Society and shall be 18 years of age or older.

QUALIFICATIONS:

Skill-set in the following areas:

Not-for-profit law;

Marketing and Communications;

Fundraising;

Community Engagement;

Facilities Management;

Information Technology;

Human Resource Policy Management

Preferred Experience:

Service on boards or committees;

Experience with small community-based not-for-profit societies (volunteer, staff, or consumer)

Diversity:  including, but not limited to age, gender, ethnicity, race, disabilities, and geography.

THE NOMINATIONS PROCESS

1. Following review of all applications received, applicants will be short-listed for an interview with members of the Board.
2. Six applicants will be selected and their names included on one complete slate, which will be presented for consideration and election at the Annual General Meeting.

The 2024 Annual Meeting of the Members shall be held on Thurs May 9, 2024.

The deadline for the receipt of nominations is 4pm AST, April 26th, 2024.

Please submit a resume and cover letter via email or hard copy to Nominations Committee, Astor Theatre Society, 129 Main Street, PO Box 1148, Liverpool, NS, B0T 1K0 or Email: board@astortheatre.ns.ca

April 4, 2024

NOTICE

ASTOR THEATRE SOCIETY

ANNUAL GENERAL MEETING (AGM)

MAY 9, 2024 AT 7PM AT THE TOWN HALL ARTS AND CULTURAL CENTRE

**Time updated to 7pm (from 5pm)**

Please join us for the Astor Theatre Society AGM. The AGM provides an opportunity for members to hear about the successes and challenges of the Society and to provide feedback and suggestions to the Board of Directors moving forward.

In addition to the annual report, financial report and election of directors, members will be presented with an overview of the most current bylaws in effect at the Society. The 2016 Bylaws, which replaced the 2014 Bylaws, were unknowingly not followed after 2017. More details will be provided at the meeting.

The meeting package, including agenda, minutes, reports of the board of directors and the financial statements, will be distributed to all members on or before May 6, 2024.

Proxy voting is permitted under the 2016 bylaws. To vote by proxy please send an email with the following information to  boxoffice@astortheatre.ns.ca

I, _____________________, of ____________________, hereby appoint ___________________, of ___________________, as my proxy to vote for me and on my behalf at the annual general meeting of Astor Theatre Society on the ____ day of _____, 20__, and at any adjournment thereof.  Signed at ____________ this ______ day of ________, 20__.

A proxy must be received no fewer than 15 minutes before the time set for the start of a general meeting. A proxy is only valid for the meeting for which the proxy is given, and any adjournment of that meeting.